ALLOCATION & ASSIGNMENT


Information about fall practice field allocation and assignments

The SYSA Fields Task Force comprises volunteers from throughout the association and staff members from SYSA. The Task Force has been working continually since 2010 to adapt and improve the method for allocating the practice fields that SYSA receives from Seattle and Shoreline Parks and Schools in the fall to its member clubs.

SYSA has over 14 recreational and select clubs and over 7,000 players at U10 and older playing on over 50 fields in Seattle and Shoreline including grass, synthetic, and sand, both lighted and unlighted, spread out in random fashion throughout the association. Creating a distribution system that meets the goals and guidelines the task force set for itself has been a complex and challenging task. Thanks to the volunteers who have worked so hard to get this right, and to our members for their patience as we work for the common good of all our players.

FAQ

For a full description of the Fields Task Force, including an explanation and chart of fall practice field distribution, please review this Frequently Asked Questions document.

Fields Task Force Goals

The work of the SYSA Fields Task Force was defined by this goal statement:

To develop a system that provides for fair and equitable distribution of fields among all SYSA member clubs and allows for strategies of collaboration between member clubs. The Fields Task Force will also work to provide guidelines that improve the efficiency of field use by all users, thereby enhancing the playing experience for every SYSA player.

In attempting to achieve these goals, the Fields Task Force created a system that improves previous field allocation methods by incorporating the following key elements:

  • Planning - The Field Allocation System is a thoughtfully planned process that uses input and data from a variety of sources.
  • Communication - Communication at every level is a key part of the system, including information sharing with SYSA members, regional club problem solving, and meetings that include all individual club field schedulers.
  • Transparency -Field Allocation System processes, guidelines, formulas, and all milestones will be published and communicated before, during, and after the process.
  • Values and Principles - The values and goals that inform and guide the process will be clear and generally accepted.
  • Efficiency -Using the field resources available to SYSA as efficiently and intelligently as possible is incorporated into the allocation model and encouraged within clubs.
  • Collaboration - There is a strong component of sharing and working together between clubs in regions.
  • Outreach - From pre-allocation estimates of needs to Parks, to post allocation efforts at sharing with other user groups, the system builds in steps for coordinating with external organizations.
  • Data Driven - The process will be data driven whenever possible, using hard data and field information to assist in decision making.

Principles and Values

The Fields Task Force developed a set of values and principles that informed and guided its work and decision making. These principles are listed here.

  • All players in SYSA should begin with a minimum allotment of three hours of practice time per week, to be utilized by the club according to their individual club practice model.
  • The distribution of practice fields within a region should be proportional to the number of players in a club.
  • Proportional access within a region is guaranteed to all clubs across the spectrum of field types and quality, whether the field is dirt, grass, or synthetic, lighted or not.
  • Proportional practice field allocations runs from Monday through Friday.

2010 Registered Players in SYSA
U10 and Older Only
By Club and Region

The chart below breaks out the number of registered players in SYSA at U10 and older ages only by region and by club. Total player registrations in SYSA for 2010 is over 13,000 if U9 and youngers players are included.

Regional collaboration, cooperation, and communication are vital if the new field allocation model is to work. The templates used by the Fields Task Force used these 2010 registration numbers in their analysis and planning.

The Fields Task Force based its proportional distributional model on players numbers at the U10 and older ages only. That's because SYSA asesses a field fee only on players U10 and older. SYSA's city league begins play at U10. Most clubs provide fields for their mod (U9 and younger) players through direct agreements with local parks, or they share fields with their U10 and older teams.

The Seattle United player numbers include all players on regional teams counted as part of the region. Players on citywide teams are included in the regional count based on the zip codes of their address. (Citywide teams can include players from all regions.)

SYSA 2010 Players U10 and Older Only
Region SYSA Club Registered
Players U10+
Percent of Region Region as %
of SYSA
Northeast Lake City 232 12%
LVR 1296 67%
Seattle United - NE + Premier 396 21%
Total Northeast Region 1924 26%
West Ballard 889 39%
Magnolia 294 13%
Queen Anne 243 11%
Woodland 520 23%
Seattle United - West + Premier 360 16%
Total West Region 2306 31%
Shoreline Hillwood 699 50%
Shorelake 415 30%
Seattle United - SL + Premier 278 20%
Total Shoreline Region 1392 19%
South
Central
McGilvra 234 26%
Capitol Hill 406 45%
Seattle United - Central + Premier 262 29%
Total South Central Region 902 12%
South Beacon Hill 201 25%
Liga Rainier 74 9%
Mt Baker / Lakewood 381 47%
Seattle United - South + Premier 155 19%
Total South Region 811 11%
Total U10 and Older SYSA Players 7335 100%